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Corporate documents

Corporate documents, also known as legal documents, are a series of specific documents in which all the necessary facts about the company are written. These documents are known as the face of the company as they are the source of official information about the company. Every time a company is founded or changed, documents with facts about the company or the facts about changes to the company must be submitted to the commercial register. The register will change the information in the commercial register and add the submitted documents to the company file so that any person is authorized to obtain the official facts about the company.

There are different types of corporate documents, each with different information. The most important documents are known as founding documents, such as B. the deed of incorporation and the statutes.

Every document has strict requirements and a specific form. A signature in some documents must be notarized in order to be binding. These documents are usually prepared by lawyers or law firms specializing in commercial law. It is important to remember that the status and requirements of legal documents vary by jurisdiction. In addition, the names of the documents may vary in different countries.

Company documents required to start a business In order to set up a company, two basic founding documents are necessary:

Deed of incorporation It contains the basic conditions under which the company may operate. The document consists of information such as the company name, information on the founders, information on the company's equity, permissible amount of the formation costs and their payment order etc .; Social contract It generally defines the responsibilities of the board of directors, the nature of the business to be carried out and the means by which the owners exercise control over the board of directors. With the consent of the founders, the articles of association may contain special provisions on the passing of resolutions, restrictions on the board of directors, the powers of the council and other special conditions for the process of transferring shares. Other secondary documents may be required. These are as follows:

An application from the local commercial register - each state has its own form to submit for changes; Declaration by each board member / approval of the board member; List of Partners / A section of the Register of Partners (for limited liability companies); Indication of the company address / disclosure of an office address; Bank notification of the payment of equity; Receipt of payment of the state fee;

Corporate documents required for change of shareholders This type of change is very common for limited liability companies, because it is a closed company, meaning that shares are not subject of public trade. Generally, the following documents must be submitted to the local commercial registry in case of changes of shareholders:

An application form; Updated shareholder registry; A proof of shares transfer, for example, a Shares purchase agreement. In the shareholder registry, it is usually required to include company's total number of shares, the total value of shares and – the quantity of shares that has been paid.

Corporate documents required for change of director To change a director, generally the following documents must be submitted to the local commercial registry:

An application form; Protocol or extract of the minutes of the meeting of shareholders – in this document the relevant decision must be included; Written acceptance of the appointed director; In some states, the required document amount is minimized. In addition, keep in mind that the list and names of the documents required may vary from country to country.

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